Back
Apply
Communicating with new starters to collect onboarding information
Managing visa requirements, including liaising with the central team or issuing/renewing CoS for internal transfers or external applicants
Creating personnel files (CV, interview notes, T&Cs, right-to-work and visa documentation, etc)
Creating offers on the Lever system and reviewing/signing contracts
Uploading all new starter documentation to Dayforce (HMRC forms, life assurance, manager assignment, work assignment percentages, RCVS details, etc)
Arranging VDS cover where needed
Ordering uniforms, name badges, and arranging security fob activation
Submitting IT tickets for logins and system access
Preparing New Starter Welcome Bags
First day tasks: right-to-work check, photos, answering queries, ensuring payroll details are captured in Dayforce
Managing the full leaver process across systems and departments
Overseeing absence management, including RTW forms, Dayforce accuracy, reporting, and manager training
Supporting probation processes and maintaining tracking spreadsheets
Note taking for disciplinary, grievance, and other informal/formal meetings
Maintaining accurate personnel records and ensuring compliance across HR systems and policy training
Delivering timely transactional HR support to ensure efficient service
Processing overtime, one time payments, absence and similar pay-related items
Completing monthly payroll cut off tasks, including the pay approval checklist within required timeframes
Responding to payroll queries and resolving issues where possible
Liaising with the central IVC Payroll team when queries require escalation or further investigation
Producing regular HR and payroll reports (absence, allowances/deductions, starters/leavers, RCVS/RVN numbers, NMW updates, birthdays, long service, PDRs, etc.)
Responding to ad hoc reporting requests from managers
Maintaining data accuracy across spreadsheets, HR systems, and reporting tools
Reviewing current working methods and contributing to improved efficiency and accuracy
Supporting team initiatives around engagement, sickness management, and service improvements
Experienced in administration (HR, healthcare, or veterinary experience desirable but not essential)
Discreet, professional, and confident handling highly sensitive, confidential information
Highly organised with strong attention to detail
A clear communicator who thrives in a busy environment
Proficient with Microsoft Office and confident interpreting data
Able to manage deadlines with a positive, proactive approach
A supportive, approachable, and collaborative team player
6.6 Weeks annual leave
Additional annual leave for your birthday which will be added to your holiday allowance
Enhanced family-friendly policies, including maternity/ paternity/ adoption/ shared parental and surrogacy pay
Cycle to work scheme
Initiatives focused on employee wellbeing
Non-accidental injury support
Learning and development opportunities via the IVC Evidensia Academy
Pawsome Benefits - reward gateway giving discounts and cashback with 100's of retailers
Pension scheme
Discounted staff pet care Apply
HR & Payroll Supervisor (FTC)
Pride Veterinary Referral Centre - Derby, Derby, East Midlands
Discipline: Non-clinical Support
Part Time
Up to £30,000 per annum
HR & Payroll Supervisor – Pride Veterinary Centre
We are seeking a highly organised and proactive HR & Payroll Supervisor to join our team on a 6 month fixed term contract. This role is essential to the smooth running of the hospital and supporting colleagues with high quality HR and payroll administration. This is a fixed-term contract for 6 months.
About the Role
This is a varied position with responsibilities spanning the full HR and payroll lifecycle. Key areas include:
Recruitment & Onboarding
HR Administration
Payroll
Reporting & Data Management
Manager Support & Process Improvement
About the rota
This is a full-time role working 37.5 hours per week Monday-Friday.
Our ideal candidate
We are looking for someone who is:
Want to know more about us?
Pride Veterinary Centre is a multi-disciplinary veterinary referral centre that is the central small animal hospital for the Scarsdale Veterinary group, as well as offering referral services for other veterinary practices across the midlands and beyond. The practice offers specialist services in Anaesthesia, Diagnostic Imaging, Medicine, Surgery, Neurology, Oncology, Ophthalmology, Cardiology, Exotics and Dermatology. The hospital offers 24/7 veterinary care supported by our on-site ‘vets at night’ team and has a wide range of state-of-the-art equipment. We work closely with the University of Nottingham with students rotating through our referral services. Scarsdale Vets is part of the largest veterinary group in Europe, IVC Evidensia and is a key site within the groups UK activities.
In addition to a competitive salary, you will benefit from:
Pride Veterinary Referral Centre - Derby
Riverside Road, Pride Park, Derby, DE24 8HX, United Kingdom
Animals treated
Dogs, cats & small pets