South Devon Veterinary Hospital, Abbotskerswell, South West

Discipline: Non-clinical Support

Part Time

Up to £21,060 per annum

At inspiring vet care, our people are at the heart of everything we do. As the UK’s number one vet care provider, we're trusted with the care of over 2 million animals, delivering our purpose of healthier animals and happier owners.

We are seeking an organised, personable Administrator to join our team at Abbotskerswell Veterinary Centre on a part-time basis.

At South Devon Veterinary Hospital, we pride ourselves on providing exceptional care for our patients and outstanding service to our clients. You’ll be working in a positive, friendly environment where your contribution is genuinely valued. We care about your personal development and offer training and progression within the practice.

How You’ll Make a Difference

We are seeking an experienced and highly organised Veterinary Practice Administrator to oversee the administrative and financial functions of our busy veterinary practice group. This is a predominantly office-based role, supporting the smooth running of the business through effective management of accounts, payroll, compliance, HR administration, and practice systems.

The successful candidate will work closely with the Practice Director to ensure efficient business operations and maintain accurate financial and administrative records.

Key Responsibilities

Finance & Accounts

Process purchase invoices and supplier payments in a timely and accurate manner.

Raise invoices and monitor client accounts, ensuring prompt collection of outstanding balances.

Reconcile bank accounts, card transactions, and online payment platforms.

Assist with the preparation of monthly management accounts and financial reporting.

Manage petty cash, staff expenses, and reimbursement claims.

Liaise with the Central Operations Team to ensure client products and services are accurately maintained.

Support annual budgeting, forecasting, and financial planning processes.

Maintain accurate financial records and ensure compliance with company policies and procedures.

Assist with credit control activities and resolve account queries as required.

Produce regular financial and operational reports for the Practice Director.

Payroll & HR Administration

Maintain employee records and personnel files.

Assist with payroll preparation and submissions.

Coordinate recruitment administration and onboarding processes.

Monitor staff holidays, sickness records, and training requirements.

Ensure employment documentation remains up to date.

Practice Administration

Maintain accurate business and compliance records.

Manage contracts, insurance policies, and service agreements.

Monitor stock control systems and supplier accounts.

Produce reports and analyse operational data as required.

Support health and safety, GDPR, and regulatory compliance requirements.

Develop and maintain efficient office systems and procedures.

General Business Support

Provide administrative support to the Practice Director.

Coordinate meetings and prepare agendas and minutes.

Manage incoming correspondence and documentation.

Assist with business projects and operational improvements.

Ensure confidentiality of financial, employee, and client information.

Working Pattern

You Might Be a Great Fit If...

How We’ll Support You

At inspiring vet care, we’re committed to supporting your development and wellbeing from the very start of your career. When you join us, you’ll benefit from:

What We Offer Our Team

We’re committed to supporting our people through career development opportunities, wellbeing initiatives and access to world-class learning resources.

Whether you’re just starting out or looking to take the next step in your career, inspiring vet care offers the support, opportunity and community to help you grow.