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Veterinary Receptionist

Vale Vets, Portishead, Portishead, South West

Discipline: Non-clinical Support

Part Time

Up to £11,938.78 DOE.

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We are looking for a fantastic individual to join us as a Veterinary Receptionist at Vale Vets Portishead.
You will be the first point of contact for clients and the general public both on the telephone and in person.  Providing a professional and knowledgeable impression to promote the Practice and give confidence to our clients.

Your duties


  • Greet all visitors professionally and courteously.
  • Prioritize and promptly answer phone calls.
  • Provide clients with clear, professional, and sympathetic information.
  • Convert enquiries into appointments to support pet healthcare.
  • Efficiently manage the appointment diary.
  • Record and follow up on enquiries promptly.
  • Accurately input new client details into the system.
  • Record relevant information to assist vets during consultations.
  • Ensure accurate invoices and handle adjustments.
  • Conduct appointment callbacks to ensure customer satisfaction.
  • Reschedule missed appointments.
  • Educate clients on practice services and promote healthcare plans, pet insurance, and promotions.
  • Keep the reception area clean and organized.
  • Adhere to practice policies to maintain excellent customer service.
  • Take responsibility for personal development through training.
  • Contribute to marketing efforts and business success.
  • Manage appointments, payments, and end-of-day banking.
  • Attend team meetings, dispense medications, and update records.
  • Handle clinic emails, paperwork, and stock displays.
  • Maintain stock levels and prepare client packs.
  • Manage cash, post, messages, and surgery consent forms.

  • Join a practice you are proud to be a part of


    Our small-animal Veterinary Hospital is situated in the town of Portishead and we have been in the heart of the community for over 25 years. Portishead is in North Somerset on the Severn Estuary, less than 10 miles west of Bristol.
    We are Portishead’s only veterinary hospital with a team of vets and qualified nurses who are available 24/7 with round the clock on-site care. We have a certificate holder in ECC and we have vets at various stages of certificates in medicine, exotics and surgery. We offer a high standard of patient care in a clean and professional working environment, and we are proud to have consistently achieved Tier 3 Hospital Status.

    We are well equipped with various diagnostic and clinical tools, including laparoscopy, endoscopy, ultrasonography, digital radiography (including dental radiography), in-house laboratory, multi-parameter monitoring equipment, and much more!
    We have been awarded Gold in the ICC cat-friendly clinic awards and the hospital has separate cat and dog waiting rooms for clients, separate inpatient wards for cats/dogs / isolation, and dedicated consulting times during the week for cat-only appointments.

    Vale Vets is committed not only to treating illness but also preventing it, and so we run a pro-active Nurse Clinic service, advising owners on preventative health care and nutrition, and offering services such as 2nd vaccinations, weight consultations and senior health checks.  We have our own health care plan, which is regularly reviewed to promote the best options for preventative health care. 

    Running alongside the hospital is our branch practice in Pill, which offers veterinary consultations at various times throughout the week.  OOH work, hospital inpatients, and surgical/medical procedures are all managed at the Portishead hospital.  The hospital is also home to a fully-equipped dog grooming salon ‘Barks and Bubbles’.

    Work alongside likeminded people


    The hospital is staffed with 8 Vets, 8 Veterinary Nurses, 3 Student Nurses and a Veterinary Care Assistant. Working alongside the day team we have qualified Night Nurses who provide 24-hour care of our inpatients.  We are also a registered Training Practice for student nurses, and a registered EMS centre for student vets from the Langford Veterinary School.
     
    Our support team consists of a Practice Manager committed to customer care, a Reception Manager and 4 receptionists, an Insurance Administrator, Financial Administrator and Dog Groomer. 

    More about you


    The successful candidate will have excellent customer service experience, be computer literate & comfortable using new software. The ability to multi-task is a pre-requisite, as is empathy with pet owners. Full training & support will be given.

    Working pattern


    The position will be based on 20 hours per week and 1 in 6 Saturdays with time in lieu the following week. Shifts will vary between 8 am - 8 pm, so flexibility is essential.

    The salary for this role is up to £11,938.78.

    In addition to a competitive salary, you will benefit from:


  • 6.6 Weeks annual leave 
  • Additional annual leave for your birthday which will be added to your holiday allowance
  • Enhanced family-friendly policies, including maternity/ paternity/ adoption/ shared parental and surrogacy pay 
  • Cycle to work scheme 
  • Initiatives focused on employee wellbeing 
  • Non-accidental injury support 
  • Learning and development opportunities via the IVC Evidensia Academy 
  • Pawsome Benefits - reward gateway giving discounts and cashback with 100's of retailers 
  • Pension scheme 
  • Discounted staff pet care
  •  
    As a BAME and LGBTQ+ inclusive employer, we are keen to hear from candidates from all minority and diverse groups. As a Disability Confident Employer, we are keen to hear from candidates with disabilities and long-term health conditions and would be happy to discuss any reasonable adjustments needed during the recruitment process. 
     
    The closing date for this vacancy may be brought forward should we receive sufficient candidates. If you have not heard from us within 2 weeks from the closing date, please assume your application has been unsuccessful.
    Vale Vets, Portishead's logo

    Vale Vets, Portishead

    Vale Vet Animal Hospital, 1 Beach Road West, Portishead, BS20 7HR, United Kingdom

    Animals treated

    Small animals

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